MoDOT's Consultant Services Webpage
Effective 11/06/2015, MoDOT will no longer utilize the statewide programmatic DBE goal (15.38% in FY’16) for on-call consultant contracts. DBE Goals will be set on these contracts, as outlined in EPG 134.2.4. The following step has been added to the MOU Execution Process in EPG 134.2.4:
2. DBE Requirements –Once the scope of work is defined, the MoDOT PM/CA must obtain a DBE Goal by sending the appropriate project information (including Scope, County, Estimated Construction Cost, Potential Subcontracting Opportunities) to MoDOT External Civil Rights (ECR) for review at DBEConsultGoal@modot.mo.gov. The DBE goal shall be included in the MOU. All consultant contracts that utilize federal funds must be reviewed by ECR, regardless of the dollar amount of the contract.
Potential Payments Impacts on Federal Aid Projects
FHWA's system for processing federal aid payments will be shut down for an upgrade from September 26, 2015 to October 26, 2015. During this period MoDOT will not be able to process reimbursement requests from local public agencies on federal-aid projects.
Letter to Consultants and Contractors
Traffic Engineering Assistance Program (TEAP) Funding Now Available
Application period 07/22/2015 through 9/15/2015
The Missouri Department of Transportation is seeking projects that could be funded with Traffic Engineering Assistance Program (TEAP) funds.
The Traffic Engineering Assistance Program (TEAP) allows local public agencies (LPA) to receive engineering assistance for studying traffic engineering problems. LPAs facing a traffic safety or operational problem can utilize the LPA On-Call Consultant List to perform a traffic study.
Typical traffic engineering related projects include: corridor safety and/or operational analysis, intersection(s) safety and/or operational analysis, speed limit review, sign inventory, pedestrian/bike route analysis, parking issues, and other traffic studies, etc.
Local public agencies are reimbursed for eligible project costs at a rate of 80 percent with the local agency providing a 20-percent match. Funds administered by MoDOT will provide 80 percent of the TEAP project costs, up to $8,000 per project. If the total cost is greater than $10,000, the local agency can pay more than 20 percent to complete the TEAP project, if desired.
Eligible projects must be able to be completed by spring of 2016.
Applications are due September 15, 2015 to the district LPA staff, with selected projects to be announced in October 2015.
For more information and applications, visit TEAP
For details on how to apply and the application process, please contact your local MoDOT LPA person: http://www.modot.org/business/manuals/LPAContacts.htm
Contract Administration Core Curriculum Course
A newly revised, two-day instructor-led training course was developed in concert with updates and revisions to the Contract Administration Core Curriculum (CACC) Manual (revised October 2014). This course is being offered at no charge to Federal Highway Administration personnel, State and local government agency personnel. There are a few seats remaining for the course that is being offered on September 17-18, 2015 in Jefferson City, Missouri. To register or if you have any questions about this NHI training, please contact Debra Buschman at 573-751-2876 or e-mail Debra.Buschman@modot.mo.gov.
Tiger Funding Announcement
U.S. Transportation Secretary Foxx Announces $500 Million in Seventh Round of TIGER Funding
Federal Highway Trust Fund Shortfall Update
Update on Congressional Action Regarding the Federal Highway Trust Fund and MAP-21
Important - Updated January 2014 MoDOT SWPPP
Information for Consultants:
When preparing your annual updated prequalification paperwork for MoDOT review, please ensure that your firm is using the most current prequalification forms found on MoDOT's Consultant Services Webpage. We will not be accepting the older outdated forms. The most recently updated prequalification forms consist of: Summary Information Sheet, Consultant Certification of Final Indirect Cost, and the Internal Control Questionnaire.
Step 2 of the prequalification process was revised as of September 5, 2013. Step 2 consists of submitting your firms Certificate of Good Standing with the Secretary of State office (aka Registered to do business in MO). In addition to this, we are now requiring that firms submit their Certificate of Authority from the Missouri Board for Architects, Professional Engineers, Professional Land Surveyors and Landscape Architects. (Note: Certificate of Authority is not required for sole proprietorships or partnerships, its only required if your firm is incorporated or registered as a limited liability company. For sole proprietorships and/or partnerships, individual professional license certificates must be submitted in lieu of the certificate of authority.) If you are currently prequalified, you can submit the Certificate of Authority at your next yearly prequalification update.
Just a reminder: Please check MoDOT's Approved Consultant Prequalification List to ensure your firm is up-to-date on all of the prequalification requirements.
Upcoming Solicitation: MoDOT and LPA will be soliciting for on-call consultant services on October 1, 2014. Please be looking for the solicitations and further information via email on October 1, 2014. Your firm must be prequalified to be eligible for these services.
Notice: Updated Annual Consultant Prequalification Information - Safe Harbor Indirect Cost Rate for Small or New Firms Available
As you are aware, prime consultants must be prequalified to perform engineering work on a MoDOT project or a federally funded LPA project. There are several items that are required to fulfill the prequalification requirement.
- Statement of Qualification
- Registered to do business in Missouri
- Current E-verify
- Financial Prequalification
- Federal Aid Basic Training Course (LPA Consultants ONLY)
- Bridge Forms (MoDOT Bridge Consultants ONLY)
- Bridge QC/QA Plan (MoDOT Bridge Consultants ONLY)
Often the financial prequalification portion of the required documents is the most difficult to complete. In order to aid in the completion of the financial prequalification portion, MoDOT together with FHWA has adopted the "Safe Harbor Indirect Cost Rate" (SHR) option effective June 1, 2013. The SHR is a provisional overhead rate set at 110% that qualifying firms can elect to use in lieu of completing all the required documents for the financial prequalification. Consulting firms which use the SHR will be required to have an accounting system capable of accumulating and tracking direct labor and other direct costs by contract and segregating indirect costs. The expectation will be for the firm to establish a cost history for the development of an indirect cost rate for the next year in accordance with the Federal cost principles based on the actual costs of the firm.
The link below outlines the eligibility requirements for using the SHR.
Safe Harbor Eligibility Requirements
Please note that there are new requirements in the MoDOT Solicitations for Workforce Diversity. This does not apply to LPA Solicitations.
Please note that all MoDOT Solicitations posted after April 15th, 2013 have a Workforce Diversity requirement contained within them. Specifically the solicitation states "Firm’s not providing a response on approach to workforce diversity will be considered non-responsive to this solicitation." This is not a requirement for LPA consultant solicitations at this time.
Also a reminder that all Prime Consultants must be prequalified to be considered for a MoDOT solicitation or a federally funded LPA consultant solicitation. Specifically the solicitation states "Firm’s that are not current on all of the required prequalification categories found in MoDOT’s Approved Consultant Prequalification List at the date of the solicitation expiration will be considered non-responsive."
Archived Consultant News
If you have any questions, you may contact Missy Wilbers at 573-522-9731.
To report web site issues or questions, please contact Sandra Riley at (573) 522-2002 or at PreQual@modot.mo.gov.